Stone Creek 7/20/2010 Meeting Notes

7/20/2010 7:00 pm HOA meeting

Board members present: Jeremiah Bennett, Chad Jacobs, Jason Griffin, Michelle Weatherspoon

Absent: Joe Thompson

Main items discussed:
1-Playground equipment
2-Lighting
3- Fence and roads

Playground equipment:

The Board presented the idea of removing the current play equipment in the common area and installing a Rainbow system play set. Three different options were presented which varied in range from $5K-$8K. This price would include the railroad ties outlining an area around the play set where mulch would go.

Lighting:

Chad Jacobs discussed landscaping lighting at the front entrance which would shine up at the sign. Estimates obtained for hard wired lighting would be approximately $8K-$10K while solar lighting would be approximately $4K-$5K. It was stressed that we do not currently have the infrastructure in place at the front entrance for hard wired lighting; an electrical box is on only one side of the road. As such, who ever installed the lighting would have to drill under the road. This is the reason that the quotes came back so high.

The discussion then opened up to the street lights in the neighborhood and the inadequate lighting in the back common area. Several residents expressed concerns about teenagers loitering in the back common area and stressed that adequate lighting could deter that type of activity. The Board indicated that a light could be installed in the back at an approximate cost of $3.6K. This would include the upgraded light poles that are currently in Stone Creek as well as installation by the city. It was also suggested that a sign be installed at the common area indicating that it was closed at dark and there would be no trespassing or loitering.

Fence and roads:

It was pointed out that the back fence had recently been damaged by the flood and it was Stone Creek’s responsibility for fixing it. A community day was discussed to do fence repairs. A date in early fall was to be determined.
The flood also damaged the road on Notting Hill. Halcomb had recently done a patch job on the damaged areas that was inadequate and is ultimately responsible for fixing the road to the city’s standard before he will be released from his bond.


Further discussion on improvements and monetary needs:

Jeremiah Bennett stressed that the current budget does not allow for improvements such as the playground or lighting and contributions would be needed from the residents in order for any of the purchases to occur. If each resident pledged $100 dollars all the front lighting and play set equipment could be purchased.
Pledge cards were passed out to the residents that were present asking for the amount that they would be willing to pledge. The purpose of the pledge cards were to gauge interest in the improvements and to see if enough residents were willing to donate to make collecting the funds worth while. A separate fund would be set up specifically for neighborhood improvements and would be maintained only for that purpose.

Additional items:

Several residents expressed concerns on the drainage. It was indicated that damaged had occurred to the drainage area on the property by the small retention pond at the end of Pittman. It was also pointed out that there was standing water behind 1025 and 1027 Pittman. The board pointed out that Halcomb is also responsible for repairing the drainage before he will be released from his bond.

One resident pointed out that a street light is flickering in front of 1022 Notting Hill.

The annual meeting was set for October the 28th. All further discussions/complaints were postponed until that date. It was also stressed that two new board members would be elected at the annual meeting.